Looking for the reminder email example to craft some? Here, bringing you some of the best reminder email samples that you can take for inspiration. Reminder emails are great for eliminating any possible delay or tackling any urgency on time.
From formal use to informal, with 4.59 billion global email users growing in 2025, emailing still stands as a trendy and effective communication platform. So, why not use this communication medium to remind people of the matters that require quick action?
In this blog, I will compose and present 8 best reminder email examples for you and discuss them briefly. Feel free to review these examples and adapt them to suit your needs.
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What is Reminder Email?
An email sent to remind someone of a significant occasion, due date, or obligation is known as a reminder email. Simply put, reminding someone via email about a certain stuff or matter that needs a quick response is a reminder email.
For example, if you have to remind your employees or colleagues about a project’s deadline. So, how would you do that? The best professional approach would be to contact them formally via email and gently remind them about the deadline. Or, suppose you have an appointment with someone, then send an appointment reminder email to remind them about the upcoming appointment.
What does a reminder email require?
A reminder email that works well should have:
- A clear email subject line mentioning the primary intent of the email
- An appropriate email salutation at the start of an email message
- The reminder goal or aim
- A call to action button or link (when needed)
- A polite email closing
- A formal email sign-off
💡Learn more: Welcome email subject lines
Reminder Email Tips
Before diving into the pool of reminder emails, let’s briefly jot down some essential tips. To create a friendly reminder email, apply the following tips:
- Use a friendly tone and maintain politeness. Don’t present yourself in a rude way.
- Keep it short and precise. Clearly specify what action the receiver should take. Don’t beat around the bush and go straight to the main point of the reminder.
- Personalize the message. Make sure your reminder email is relevant to the receiver.
Things to keep in mind for reminder emails:
- Approach in a positive manner and prompt cheerily. Use the reader’s name to give a personal touch and include additional topics if necessary.
For example, you can write the following in a reminder email to a coworker or employee:
“You did a fantastic job with last week’s “X” project! Now, I wanted to remind you through this email about …”
See, the approach is positive here, and the sender cheerfully appreciates the recipient about the previous task.
- Include a clear call to action (CTA) button or link in the email that gives the recipient detailed instructions on what to do after getting the reminder. Thus, uncertainty about the assigned task’s action won’t take place.
- Send the reminder email at an appropriate time to ensure the recipient has enough time to respond and take the necessary action. For example, send a reminder about completing a task at least 1–2 days before the deadline. This approach helps minimize the risk of delays.
8 Reminder Email Examples
Let’s move on to the main attraction of this discussion! Check out all the reminder email examples: use them directly as templates or suitably customize them to align your needs.
Gentle reminder email example for the upcoming meeting
Use the following gentle reminder email example as it is. In addition, you can take it as a meeting reminder email example. You can also modify this gentle reminder email template to suit your needs.
Subject line: Reminding on Tuesday’s upcoming meeting
Dear Team,
I wanted to quickly remind everyone that coming Tuesday at 10:30 a.m., we have a team meeting set up in the conference room.
We will review the monthly task progress report during the approximately 1-hour meeting. Please make sure you attend the meeting with a copy of the report. Do not hesitate to contact me with any inquiries.
I’ll see you all on Tuesday.
[Your name]
[Designation]
Keynotes
- Mention the exact meeting in the subject line.
- This gentle reminder email has all the basic parts of an email.
- The “Dear Team” salutation is appropriate for the whole team.
- The email’s opening line clearly pointed out the main purpose of the reminder email. Hence, the reader learns about the meeting details from the very starting line of the email.
- The email tone and approach are very gentle.
- The end of the email has a gentle email closing and email sign off.
Gentle reminder email for no response
Waiting for someone’s response on something? Need a simple reminder email? The following reminder email example will come to your aid. You can use this gentle reminder email for no response.
Subject line: Regarding leave request approval response
Hello, Mr. [Name],
Just wanted to send a gentle reminder about my leave request for July. I submitted the request on June 29th and have yet to hear back from you.
I need to have the request approved as soon as possible so that I can start making travel arrangements quickly.
I’d appreciate your quick response on this matter.
Regards,
[Your name]
Keynotes
- Make the email tone gentle and avoid any words that might seem rude.
- “… have yet to hear back from you.” is a more gentle approach rather than straightforwardly just reminding that the recipient didn’t respond.
- Don’t forget to use an appropriate email salutation, closing, and email sign off.
- Customize and change the dates to fit your needs.
Event reminder email example
Use the following event reminder email example as your email template and modify this suitably.
Subject line: Live masterclass event is happening soon!
Hello, [Mr/Ms Name]
Here to remind you that, in 48 hours, we will launch our third live masterclass online.
We’ve put in a lot of time, money, and effort to make this masterclass event unforgettable. Trust us, you won’t want to miss out on this.
We have included:
[Insert the main learning topics/subjects]
For further clarification on the event:
[Insert relevant FAQ regarding the event]
Need assistance with anything? Contact us about the event; feel free to email us at [insert email].
Or, call us on the given number:
[insert phone Number]
If you haven’t downloaded the masterclass event worksheet yet, collect one from the given link.
[Insert worksheet link]
Remember that the event begins at 5 p.m. EST. And we’ll send you an event joining link one hour before the event (4 pm).
Looking forward to meeting you there!
Sincerely,
[Your Name]
Keynotes
- For event reminder emails, make your tone and approach formal.
- State the main point of the event reminder in the first line. Include essential details about the event in the email body.
- The appropriate greetings would be addressed respectfully with an honorific followed by the recipient’s name.
Polite reminder email example for the deadline
How do you send a reminder email politely? The following polite reminder email example can be used as a template or customized as you wish.
Subject line: Deadline reminder alert for the [project name] project
Hello [Name],
I’m contacting you to politely remind you of the [project name] project and that the deadline is in 2 days. I just wanted to see if you’re keeping up with the project well and able to meet the deadline on time.
I have attached the project details for your reference. Please review them as needed. Let me know in advance if there will likely be any delays so we can make the necessary arrangements.
[Insert project details or a CTA link for it]
I await your prompt response.
Kind regards,
[Your name]
Keynotes
- Set a polite tone throughout the email message.
- Make sure your urgency towards meeting the deadline doesn’t seem pressurized.
- Insert the necessary CTA given in this polite reminder email (if you have any).
Friendly reminder email example
Friendly reminder emails are great for approaching and getting the required action done.
Subject line: Follow-up and a friendly reminder on the “X” project
Hi [First Name],
I’m here just to remind you about the “X” campaign, as I’m assuming there’s a chance my last email got buried in your busy schedule. Regarding the campaign, I have a few suggestions and collected some new data that you may find helpful to update accordingly.
Here is a link for all the newly collected data and my suggestions [CTA link for data].
Let me know if you need any assistance with it.
Talk soon!
[Your name]
Keynotes
- Use this friendly reminder email example. Keep your tone friendly so the recipient positively takes whatever you say or suggest.
- Go for a friendly or casual salutation like the given one “Hi” or “Hey”
- It has a casual and unique email closing line, “Talk soon,” and the recipient will get a warm, friendly vibe from that.
Last chance or sale reminder email example
Running a sales campaign? Give your customers a last chance or sale reminder email before the offer ends. Revolve sent this following sale reminder email as a last chance alert for their valuable customers to shop using the offer. Utilize ideas from this sale reminder email sample. This example is an HTML reminder email template; you can craft such email templates using an effective email marketing tool like our MailBluster!
Keynotes
- Convey the main point of sale reminder through the main email heading and a brief message.
- Display sale products with suitable CTAs
- Make sure you provide a complete email footer for your marketing email.
- Include all the essential details, including social media handles and unsubscribe link to keep your unsubscribe rate in check.
Payment reminder email example
Need to remind someone about payment overdue or outstanding? The following payment reminder email template can be a solution for you.
Subject line: Reminder alert for payment overdue
Dear [Name],
We hope this email reaches you in good health. We sincerely appreciate your ongoing support and collaboration with us. However, we noticed that the payment for Invoice [Invoice No.], due on [Due Date], has been overdue for 1 week. This situation must be addressed quickly to avoid more issues.
Please find the invoice details below.
[Include invoice details or a CTA link for it]
We acknowledge that conditions might be difficult sometimes, but we must remind you that any payment delay can impact your account and result in late fees.
We respectfully ask that you prioritize this payment and ensure it is completed as soon as feasible so we can continue to provide you with our service.
Your timely attention is greatly appreciated, and we eagerly await your payment.
Best regards,
[Your name]
[Your designation]
[Company name]
Keynotes
- Any difficulties can happen, which can lead to outstanding payment; understand this fact and approach positively with consideration.
- Start the email opening line with hoping/wishing well instead of straightforwardly jumping to the main point about payment overdue. Thus, you will not sound rude like someone hounding for money. See the one I have used in this payment reminder email template.
- Ensure that you use proper email salutation and email sign-off.
Survey reminder email example
Has someone put a survey in limbo or unfinished? Check out the following survey reminder email sample and use it according to your requirements.
Subject line: Kind reminder to complete the survey on “X”
Hi [name],
We appreciate you for using our “X” service! I’m interested to know how you are finding our service. Every customer is important to us; hence, we value your opinion.
We noticed you haven’t completed the survey on [survey title] yet. Kindly complete the survey regarding using our service as soon as possible. It will assist me in making plans and improvements so that I can best serve your needs.
Click the link below to complete the survey form.
[Insert CTA of the survey]
Best regards,
[Your name]
Keynotes
- Approach with a convincing tone to complete the survey attentively.
- In your email, explain how you value your customers’ feedback and how you need it for further improvement.
- Provide details and insert essential CTA/form for the survey.
Wrap Up
No more confusion about deadlines or wondering when tasks will be completed. Reminder emails are very effective in meeting deadlines on time or having a quick response. All the reminder email examples here will be useful for various purposes. Learn and take inspiration from these given samples, or feel free to use them as reminder email templates directly or according to your needs. And manage your automated reminder emails with our superb tech-friendly email marketing platform, MailBluster.
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