Looking for some of the best event reminder email examples with effective tips to boost your skills? Worry not, you’re on the right page!
People are busy and forgetful, and it isn’t a myth! According to studies, 60% of event registrants fail to attend due to forgetfulness, which is why you need to nudge them by reminding them about your events. Hence, send reminder emails so that people don’t miss out.
In this blog, I will draft and show some engaging reminder emails for various events, along with some helpful tips. Go over all the event reminder email examples, and take them as inspiration. Also, feel free to use any event reminder email sample that aligns with your company’s standards and needs.
Table of Contents
- What is an Event Reminder Email?
- Event Reminder Email Examples with Tips
- 6 Event Reminder Email Examples with Tips
- Wrap Up
What is an Event Reminder Email?
First, let’s clarify the basics regarding what an event reminder email is and what you need to focus on. As it sounds, it means the same thing; it’s a reminder email about upcoming events.
For further explanation, an event reminder is an email sent to guests, members, registrants, and others just before an event to ensure they have all the necessary information and are ready to attend. It works as a formal, gentle reminder, restating important details about the event, such as the date, time, place, and any special instructions/details.
The primary benefit:
The primary benefit of event reminder emails is that your events will be full of people!
For instance, suppose you are organizing an event, and on the due day, you see very few people who have attended. Later, you discover it happened because the invitees forgot about your event. Wouldn’t that look pathetic? Therefore, an “event reminder email” can help you avoid such an embarrassing situation.
6 Event Reminder Email Examples with Tips
Let’s move on to our main attraction! Review all six event reminder email examples thoroughly. See if you can use them as is, or consider customizing them in a way that meets your requirements and standards, aligning with your brand or company.
Event reminder email for RSVP confirmation
The RSVP is a French term for “Répondez S’il Vous Plaît,” which in English stands for “reply if you please.” An RSVP email is a digital message sent to invitees to an event, like a wedding, webinar, etc., to ensure overall attendance. Its main goal is to get final information regarding who and how many invitees will join the event.
And an event reminder email for RSVP confirmation is a must to gather such information. People often forget to respond to RSVP emails; therefore, sending a follow-up RSVP confirmation email will help remind and prompt them to confirm their attendance. It’s a polite way to let the host know if you will be attending, helping them with planning and ensuring accurate headcount.
Here is a draft of an RSVP reminder email that you can use to get attendance confirmation for charity events. You can use it as it is or customize it to fit into any event of your choice.
Subject line: Invitation to attend the charity gala night- anticipating your RSVP!
Honorable [Name],
Here to remind you of your RSVP confirmation to attend our yearly Charity gala night at [charity event location] on [event date. The Event will begin at [Event starting time].
To confirm your presence, kindly reply to this email with your RSVP by [Date]. Your attendance will greatly affect how well our fundraising efforts go and make it a big success.
Much obliged,
[Your name]
[Your designation]
[Charity organization name]
[Social media handles and website link]
Pro tips and key notes
- Write an attention-grabbing email subject line with suitable words and try to include “RSVP” in it.
- Make sure your event reminder email for RSVP confirmation is written in a formal tone.
- Start the email appropriately with a good email salutation, and don’t forget to include an email signature at the end of the email.
Wedding RSVP reminder email
Are you looking for event reminder email samples for a wedding RSVP? There you go! Check out this wedding RSVP reminder email. Take inspiration or use it as you see fit for wedding events.
Subject line: RSVP reminder to join our special day!
Dear [Name],
Here’s a quick reminder to RSVP for the wedding event on [event date]. We would love to see you at the event. Let us know if you’ll be attending.
Please RSVP by [RSVP deadline] to confirm your attendance. Respond by clicking on the following link:
[CTA link to RSVP]
Or contact us directly at [Contact information].
We look forward to celebrating this special day with you. Should you have any questions or need further information, please do not hesitate to reach out.
Take love,
[Your name]
[Your partner’s name]
[Contact information]
Pro tips and key notes
- An RSVP reminder email for the wedding event should preferably be written in a warm, friendly tone.
- As used in this wedding event reminder email example, write an email sign off that shows love and appropriate affection towards your recipients.
- Make sure that both the bride’s and the groom’s names are included in the email signature.
Event reminder email example for conferences
A conference reminder email is essential to remind the conference members and all invitees about joining the event on time.
So, the following event reminder email is a conference reminder email example that you can use for the conference events. Just do a copy-paste and use it. Or, customize it to align with your needs.
Subject line: Don’t forget to join our conference: [Event name] on [Date]!
Hi, [Name]
Giving you a quick reminder that [Conference name] is happening on [Date]! Do save the date and join us at [Event time].
[Insert an image in the email displaying the conference details]
Don’t miss out! Use this opportunity for [Event purpose]. We will be delighted to have you with us.
If you have any questions, please contact us at [Contact Information]. I look forward to seeing you on [Event date].
See you at the conference,
[Your Name]
[Job title]
[Company name]
Pro tips and key notes
- You can display details through an image in the email. But if you want, you can write them clearly instead of an image.
- Write the conference event reminder email in a formal tone so that it goes with the standard of work emails.
Event reminder email for online learning session
Now, let’s look at an event reminder email example for learning sessions. This one is drafted keeping the online learning session in mind. However, you can customize it for premise events too.
Subject line: Reminder to join the upcoming online learning session.
Hello Team,
Here to remind you to attend our upcoming online learning session.
We’re very excited to have you and all team members of [Team name] in an engaging learning session scheduled for tomorrow!
Review the event details once again!
Date: [Event date]
Time: [Scheduled Time]
Session Title: Teamwork that Works: Habits of a Great Team Player
Speaker: [Name]
NB: The event joining link will be shared 1 hour before the session.
This session is designed to help you develop key habits that contribute to becoming an effective and collaborative team member. Don’t miss this chance to learn, reflect, and grow!
Looking forward to your participation!
Best regards,
[Your name]
[Job title]
[Company/brand name]
Pro tips and key notes
- Ensure to include all the essential parts of an email. And try to write in a friendly tone.
- After composing, review your email to make sure all the details are there and fix typos.
Corporate webinar event reminder email example
Need a corporate reminder email for a webinar event? Here, check out this corporate webinar reminder email! Kiwi Wealth (currently known as Fisher Funds) sent this event reminder just before the event day.
This corporate webinar event was held to discuss finance and how their balance and investments are going. If you need a similar corporate reminder email for a webinar event, surely take inspiration from this one.
Subject line: Our webinar event starts tomorrow- only one day to go!
Pro tips and key notes
- Add a simple email CTA (call-to-action), a link to join the webinar event.
- It’s wise to use an email marketing platform to send out reminder emails, especially with an automated process. So, if you have a large company, then you can compose a webinar reminder email similar to this one and automate the event reminder email using an effective email marketing tool, like MailBluster.
Event reminder email example: Online conference email
The final event reminder email template example is for an online conference. AWS sent this online conference email to their subscribers to remind them to register for their 3-hour introductory cloud training event.
Subject line: Registration now open: 3-hour introductory cloud training
Pro tips and key notes
- Include all the details in a neat and clean way so that it becomes easier for the viewer to find and grab all the essential information.
- Make an email banner similar to this one for your event reminder email. However, ensure the email template is of standard quality and the email banner size is consistent with the email template.
- Include multiple email CTAs suitably with appropriate titles.
Wrap Up
Event reminder emails are great for RSVP confirmation and gathering information on the exact number of attendees. This blog serves you with some significant event email examples with valuable tips. Use them as is or customize them to meet your specific needs. You can even use these event reminder email message samples for text inspirations; yes, pick up any sentences you may like from these event reminder email examples. And don’t forget to use an email marketing platform, preferably MailBluster, to automate your event reminder emails if you own a big company or business.
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